Office Manager
IMAGR, Japan
Job Description
Who are we?
The team at Imagr is growing and it's an exciting time to join us! Imagr is leading the charge in automated retail technology with our end-to-end, AI powered checkout solution. Our goal is to revolutionise modern retail and make life easier for everyday people - with no checkouts and no queues.
How does this role fit in?
Your role will deliver impact by driving the organisational composure and culture of our Osaka office! You’ll do this by keeping our Osaka office organised and running smoothly, working closely with both the Osaka team and HQ to champion the culture and alignment between the offices.
In this role, your day and responsibilities may look like any of the following:
Office and Finance Support:
- Acting as the first point of contact for everything office related, and escalating as required
- Supporting the finance function with billing and payments, expense management and other end of month requirements
- Managing office supplies such as the weekly grocery shop, stationery, birthday cakes, etc.
- Supporting Health and Safety requirements such as hazard checks, accident/incident reporting, etc.
- Coordinating and organising shipments and deliveries
- Facilities management, liaising with the building manager
People amp; Culture Experience:
- Executing the employee onboarding processes for Japan, supporting people and culture initiatives
- Overseeing and administering our birthday and employee anniversary programmes
- Co-ordinating on-site interviews and managing the experience for candidates
- Supporting the localisation of Imagr Recruitment and supporting growth of our employer brand and social media efforts in Japan
- Acting as a translator between Auckland and Japan, as required - this may involve attending important stakeholder, retailer and investor meetings, translation of sensitive documentation, etc.
Plus stepping outside of your role when needed and contributing as part of the wider Imagr team to achieve organisational objectives.
Requirements:
- Proven experience managing an office, ideally in a fast moving environment
- Ability to prioritise a lot of moving parts - things can move fast around here
- Impeccably fluent in Japanese with minimum business level English
- Experience with Japanese accounting systems, or with assisting a finance team in an administrative capacity
- Ability to work autonomously, and to process sensitive information in a professional and confidential manner
- Experience or interest in Japanese Social Media management
- Strong communication skills, both written and verbal, and confidence communicating with a wide variety of audiences
Experience in a high-growth tech company would be beneficial, with a natural interest in innovation and new technology! Along with experience in Japanese HR/Recruitment processes would be preferred, yet not essential.
We face a diverse range of problems here at Imagr, and we need a diverse team to solve them, so put forward your unique perspective and let's see where it takes us.
What can you expect from us?
Not only do you get to work with a talented and passionate team on a groundbreaking product, but we'll also look after you. We can offer you a competitive salary, a comprehensive wellbeing programme that looks after your mental and physical health, an employee options scheme, shared lunch with the team on every Friday, and the opportunity to grow your career in a venture-backed tech company growing on an international scale.